What are some tips for writing a letter of concern?

To write a letter of concern, begin by mentioning a positive aspect about the person or company to whom you are writing and mention the concern. Next, indicate a solution and express a desire to continue the relationship with the recipient.

By mentioning a positive aspect at the beginning of the letter, you can create a tone that indicates you feel the recipient has acted out of character. Be specific about both the nature of your concern and the rectification that you expect, so the recipient is offered a clear option on how to address the concern. Finally, your wishes to continue the relationship motivates the recipient to quickly resolve your concern.