What should be included in a demotion letter?

A demotion letter or document should include details of the current and demoted position, along with the demoted salary grade, improvements that should be made to avoid demotion and the time frame in which to make the required improvements, according to the North Carolina Department of Health and Human Services (NCDHS). The letter should also include the reasons for the demotion, such as policy violations based on witness accounts.

If applicable, details of the employee's appeal rights should also be provided in the demotion letter. The employee may also be referred to an EAP, or employee assistance program for guidance, if such a program is in place, the NCDHS notes.